Training Process: A Step-by-Step Guide

1. Needs Assessment

  • Identify Training Objectives: Start by defining what you want employees to achieve after the training. Focus could be on specific HRIS functionalities like leave requests or accessing payslips.
  • Target Audience: Determine who will undergo training—new hires, specific departments, or all employees. Assess their current knowledge level of HRIS and roles to tailor content.

2. Content Development

  • Choose the Delivery Format: Decide on the training format— instructor-led (in-person or virtual), eLearning modules, video tutorials, or a blended approach. Consider audience preference and budget.
  • Develop Training Materials: Create clear, concise content aligned with objectives. Include screenshots, step-by-step guides, and practice exercises to reinforce learning.

3. Implementation

  • Schedule Training Sessions: Plan convenient sessions considering time zones and work schedules for virtual sessions. Promote training effectively to ensure good participation.
  • Deliver the Training: Present content clearly and engage participants. Encourage interaction and questions throughout the session.

4. Evaluation and Feedback

  • Post-Training Assessment: Evaluate training effectiveness through quizzes, surveys, or practical tasks using the HRIS.
  • Feedback and Improvement: Gather participant feedback on content, format, and delivery to enhance future modules.

Additional Considerations

  • Accessibility: Ensure training materials are accessible for employees with disabilities.
  • Version Control: Keep modules updated to reflect HRIS changes or new functionalities.
  • Ongoing Support: Provide post-training resources like FAQs and access to HRIS helpdesk for continuous assistance.

Benefits of a Well-Structured HRIS Training Module Process

  • Increased User Adoption: Boosts confidence in using HRIS, enhancing system adoption and efficiency.
  • Reduced Errors: Minimizes data entry errors and ensures correct use of HRIS features.
  • Improved Employee Satisfaction: Empowers employees with HRIS knowledge, simplifying HR processes and enhancing satisfaction.